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Frequently Asked Questions
How many guests can we invite?
Our space comfortably accommodates 200+ guests with plenty of room to spread out. With a few adjustments to the flow of your day, we can accommodate up to 250 guests.
Is there a rain backup plan?
Of course! Weather can be unpredictable, but your day doesn't have to be. We can seamlessly move the ceremony indoors by utilizing our dance floor space, creating a stunning and intimate ceremony setting with beautiful architecture, plenty of natural light, and panoramic views perfect for your special moment.
Are pets allowed?
Yes, pets are welcome as part of your celebration with prior approval.
To ensure the safety of all guests and to protect the property, pets must be well-behaved and under control at all times. We also require appropriate precautions, such as leashing and cleanup, and may request additional protection measures depending on the situation.
We’re happy to work with you to make sure your pet can be included in a safe and thoughtful way. Pets are typically limited to ceremony and photo portions of the day unless otherwise approved.
What time does the music need to end?
Music must conclude by midnight. After that time, we transition to a more relaxed close to the evening by lowering lighting and volume out of respect for the surrounding area. Guests are welcome to continue visiting and enjoying the space.
Do you require event insurance?
We recommend event insurance to protect you. Most couples get a simple policy for a nominal fee, and we're happy to point you in the right direction.
Is parking on-site?
Yes. We offer ample on-site parking for your guests. The lot is conveniently located while remaining out of sight, so it does not take away from the beauty of your setting. For guests with mobility needs, we also provide a six-seat golf cart to assist with transportation to and from the venue.
Is the venue heated and cooled?
Yes. The venue is fully heated and air-conditioned to keep your guests comfortable in every season.
Is the venue handicap accessible?
Yes. The grounds are accessible, and we offer multiple handicap-accessible restrooms to ensure all guests can comfortably enjoy your celebration.
Do you have preferred vendors?
While you’re free to choose any vendors you’d like, we provide a curated list of trusted caterers and service providers to help guide your planning process.
Do our vendors need insurance?
Yes, they do. Any vendor you bring in, like a caterer, bartender, or planner needs to carry liability insurance. This is a standard requirement and helps protect everyone involved.
We ask that they have at least $1,000,000 in coverage, list Oxbow Ridge as an additional insured, and send us proof of insurance at least 30 days before your event.
If your event is being hosted through a business or organization, that policy applies to you as well.
How do we reserve our date?
A signed contract and a 50% deposit are required to secure your date. The remaining balance is due 7 days prior to your wedding.
How do we handle set up & timeline?
You’ll have access to the venue starting Friday at 8:00 AM. We’re happy to work directly with your vendors to ensure they know where to go, where to park, and how to set up smoothly.
All items must be removed by Sunday at 12:00 PM. If you brought it with you, it goes home with you, with the exception of standard trash. We do ask that any recyclable materials, such as cardboard boxes, are broken down before leaving.
What are our options for food and alcohol?
Visit our page for all the answers.
Can we bring alcohol for the cabin or rehearsal dinner?
Alcohol for private use is allowed within the lodging spaces only and must not be shared or served at any event or gathering. All alcohol served during your wedding events, including rehearsal dinners and receptions must go through a licensed service.
What's the plan for clean up?
You take care of your personal items, décor, and vendor equipment, and we take care of the rest. Our team handles general cleaning, trash removal, and resetting the space so you can focus on enjoying your weekend.
What decor restrictions do you have?
You’re welcome to hang decorations from walls and ceilings using command hooks only. To protect the space we do not allow glitter, confetti, or open flame candles.
Are there hotels nearby?
Yes. There are several lodging options in the area, including nearby resorts and a variety of VRBO and Airbnb rentals. For guests who prefer chain hotels, Park Rapids is just 25 minutes away, approximately 20 miles from the venue. A cozy locally owned motel is also located in Menahga, approximately 15 minutes away.
Are there transportation options?
Some couples choose to arrange shuttle or bus transportation to and from Park Rapids at designated times for their guests. Transportation is coordinated directly with those providers, but we’re happy to share recommendations to help you get started.
Camping?
Camper spaces do not include water, sewer, or electrical hookups. Due to local regulations and safety guidelines, no fires or charcoal grills are allowed in the camping area.
Weather & Outdoor Use?
The venue is fully climate controlled for your comfort.
We do ask that overhead doors remain closed when heating or cooling systems are in use. This helps maintain temperature and keeps insects out of the building.
Liability & Damage?
A $500 damage deposit is required. This deposit is fully refundable following your event, provided there is no damage to the property, excessive cleaning required, or policy violations. Any necessary repairs, damages, or additional cleaning will be deducted from this deposit.
Still Have Questions?
We’re the “details matter” kind of people. Our goal is to make your day feel effortless, and that starts with making sure you have clear answers from the beginning. If there’s anything you’re unsure about, we’re here to help every step of the way.